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Trade shows bring a huge pool of potential customers to your booth. However, along with the crowd, there comes a certain risk regarding safety and security. The hustle and bustle of the show floor and even the logistics to reach there pose a significant risk of damaging your meticulously crafted exhibition stand.
A damaged trade show booth spoils your professional brand image and becomes a financial setback. Here are some valuable tips and tricks suggested by the prominent trade show booth builder to ensure your modular exhibition stand remains intact throughout the show.
Safety precautions are required to be followed even before the beginning of the trade show. Keep the following safety concerns in mind to be followed before the show.
Invest in high-quality, custom-sized booths, boxes or cases specifically designed for the components of your stand. Use protective, perfect padding and packing materials to reduce movement and friction during transportation. Clearly mark each box or case with its contents, with handling instructions to ensure efficient unloading and unpacking at the exhibition venue.
Choose durable materials for your exhibition stand components. Consider lightweight yet strong aluminium frames for walls and structures. Material panels are lighter and easier to transport than challenging elements like wood or acrylic. These materials can be easily substituted if damaged.
If possible, assemble your stand at the manufacturing facility before transporting it to the exhibition venue. This strategy helps determine any potential assembly matters and provides benefits for prompt adjustments or repairs before reaching the venue. Examine all elements and check for any loose screws or weak joints, to find and resolve any manufacturing defects.
Even the thought of damage during the trade show is horrifying for the exhibitors. Follow the suggestions given below to avoid any issues faced during the show.
Establish clear communication media with the venue support staff and your booth staff. Introduce your booth staff properly handling procedures for equipment and display items. Make them understand the importance of safety procedures while assembling the stand and remind them to report any defects or damage immediately.
Use hooks, ropes, or other secure attachments for tying lightweight displays or promotional materials. It is essential to prevent them from falling over due to unexpected spots or strong winds. Use strong barriers to define your exhibit space and request visitors to avoid leaning or touching fragile items.
Avoid using food and beverages and refrain from doing so near risky zones. Specify areas within your booth where food and beverages are not permitted. Place signage reminding visitors to refrain from keeping drinks and eatables on or above display screens or near electronics.
You cannot become careless regarding the safety of exhibition stands once the trade show is over. Follow the instructions mentioned below after the show.
Just like assembly, dismantling should be done carefully to avoid wear and tear. Ensure all elements are properly packed back into their respective booth boxes or cases with the same kind of protective layers for smooth transportation.
Upon returning from the show, dedicate time to thoroughly cleaning and inspecting your exhibit components. Remove grit, grime, and oil from displays. Resolve any minor scratches with appropriate cleaning solutions or touch-up paint. If any issue is more complex, seek professional assistance to get it repaired. This maintenance approach extends the lifespan of your exhibition.
Accidents are inevitable, and they often occur when you don’t expect them. Consider buying trade show insurance for peace of mind. Trade show insurance can cover damage to your exhibit caused by unforeseen circumstances, such as accidents, theft, or destruction.
Some safety aspects need to be taken care of always.
Train your booth staff to handle customer questions and handle the exhibit. Make them learn about the proper handling techniques for delicate items and procedures. Encourage them to report any potential hazards or damage promptly.
Take detailed photos of your exhibition stand before, during, and after the show. This technique helps to keep track and becomes valuable if you need to file an insurance claim or identify any recurring issues.
A well-maintained display not only strengthens your professional brand image but also ensures the best return on your investment. Always prefer using premium-quality exhibition stands to achieve this objective.
Triumfo Exhibition Organizing LLC is one of Dubai's most trusted exhibition companies. Collaborate with us for durable exhibition stands and ensure a stress-free and successful trade show experience.
